Commercial HVAC Service Agreements for Churches, Schools & Mission-Based Organizations
Comprehensive Service Means Peace of Mind
A Trimark service agreement runs on one comprehensive checklist, applied the same way on every visit, whether it’s your first tune-up or your tenth year with us. No hidden costs, no upsells, and no visual-only inspection that misses the coil that’s about to fail.
Why a real maintenance agreement beats a seasonal tune-up
A low-cost seasonal tune-up usually means a quick visual inspection. Technicians skip in-depth cleaning and look at surface issues, leaving you with add-on charges for basic adjustments and an incomplete picture of your system’s real needs.
We ask clients to give us a year to fully understand their facility, occupancy patterns, and how their equipment responds. For example, after tracking one client’s system over several months, we realized quarterly visits weren’t enough. Nearby trees were clogging their air filters far faster than expected, so we adjusted their maintenance schedule to eight filter replacements a year. That level of ongoing commitment lets us catch specific site issues and deliver the exact care your building requires.
Our agreements include the full checklist below, every time, with photographic documentation of anything we find.
Our checklist
- Full-system inspection at every scheduled visit. Includes seasonal start-up, control verification, and system integrity checks.
- Two comprehensive seasonal inspections annually — pre-cooling and pre-heating.
- Condenser coil inspection and cleaning to prevent early system failure.
- Filter service — supplied and installed, up to four times per year.
- Belt inspection and service — replaced annually, with pulleys checked and aligned.
- Coil and drain pan sanitation — chemically cleaned and sanitized at least once a year.
- Damper operation check on air handlers, including outside-air dampers.
- Cooling tower inspection — water level controls, fan alignment, and basin condition, where applicable.
- Inspection of lubricants, gaskets, and sanitation chemicals, replenished as needed at every visit.
- Photographic and video documentation of issues, shared directly through Trimark's mobile technology platform.
- 24/7 priority service for all service calls under agreement — no additional trip, service, or fuel charges during business hours.
- Free estimates and on-site project management for system upgrades, remodeling, and replacement at preferred customer T&M rates.
Why we can offer this
We pay our technicians an hourly wage. Many HVAC companies pay techs a percentage of the repair bill or set a daily revenue quota, which pushes techs toward upsells and unnecessary labor whether your system needs it or not. Our techs get paid the same whether they find one problem or none, so the report you get reflects your system, not their paycheck.
We also take accountability for your system’s performance even if we didn’t install it. If your equipment breaks down under a Trimark agreement, that’s a problem we consider ours to prevent next time, not just to fix.
Frequently Asked Questions
What does a Trimark service agreement include?
Every scheduled visit follows the checklist above: coil and filter service, belt inspection, cooling tower and economizer checks, BMS alarm review, and photographic documentation of anything we find, plus 24/7 priority service and discounted upgrade rates.
How is this different from a seasonal tune-up?
A tune-up is often a visual inspection with extra charges for anything it turns up. Our agreement price includes the full checklist and any covered repairs identified during a visit, not an add-on list.
Do you serve churches, schools, and nonprofits specifically?
Yes. Most of our service agreement clients are churches, schools, and community-based organizations across Northern Virginia, Maryland, and DC, and we schedule maintenance around service calendars, academic years, and board budget cycles.
What if we already have a contractor?
We’ll still do a no-cost site inspection. If your current contractor is doing solid work, we’ll tell you that. If we find deferred maintenance or issues that were never flagged, we’ll tell you that too.
How much does a service agreement cost?
It depends on your equipment and building size. Call 703.891.4600 or request a quote, and we’ll give you a number based on an actual walk-through, not a phone estimate.
Request a no-cost site inspection
Not sure whether your current maintenance is actually covering what you think it is? Call us at 703.891.4600 or request a no-cost site inspection, and we’ll walk your building against this same checklist, no obligation, no pressure to switch.